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#33259 - 03/03/15 04:24 PM Anyway to have clones of my Mail drafts
kevs Offline


Registered: 12/07/09
It's the weekend, and I've composed an email to go out for business next week. It's in the draft folder now.

I'd like to send 10 variations, same text, different people. Just cannot figure a way to clone this email, so I can insert the different names and have them all in draft form for the weekday.


Edited by cyn (03/04/15 02:02 AM)
Edit Reason: Topic moved from the "Mac OS X Applications" forum to the "Networking" forum.

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#33260 - 03/03/15 04:59 PM Re: Anyway to have clones of my Mail drafts [Re: kevs]
joemikeb Online
Moderator

Registered: 08/04/09
Loc: Fort Worth, Texas
Copy and paste it into 10 different draft messages, add the appropriate email addresses to each draft then on Monday open each draft and hit send.
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#33263 - 03/03/15 07:51 PM Re: Anyway to have clones of my Mail drafts [Re: joemikeb]
kevs Offline


Registered: 12/07/09
Thanks Joe. Here is where I am on this.
If you do a right click, copy to, navigate to draft it makes a copy. It's a bit cumbersome.

Someone said that a command C, command V does the trick, but I cannot get that to work. any ideas?

Also, The copies stack on top of each other. So I cannot see or adjust them individually, I need to send out the one on top first. The the next, Super weird.

Finally, Apple Mail has a bugg, (confirmed by Michael at Spam Sieve a few weeks after I got on board Mail from Outlook) — it holds email in draft that were actually sent, cluttering the draft folder up with email which were successfully sent! (this does not have anything to do with my thread, but I had to mention it as it's frustrating - have you noticed that?)

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#33264 - 03/03/15 10:50 PM Re: Anyway to have clones of my Mail drafts [Re: kevs]
artie505 Online


Registered: 08/04/09
If you're sending the exact same e-mail to multiple people, you can do this:
  1. In Address Book, create a new Group, and drag into it the addresses of your 10 recipients.
  2. Address the draft to yourself, and drag the newly created Group into its Bcc bar.
  3. Hit "Send".
  4. Voila! The e-mail gets sent to you and your recipients, but only you see all the addresses.
  5. You can delete the Group afterwards if you no longer need it.
OR... Do you need to edit each e-mail individually before hitting "Send"?


Edited by artie505 (03/03/15 10:55 PM)
Edit Reason: Add step & Cleanup
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The new Great Equalizer is the SEND button.

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#33273 - 03/04/15 07:31 AM Re: Anyway to have clones of my Mail drafts [Re: artie505]
Virtual1 Offline


Registered: 08/04/09
Loc: Iowa
It sounds like he wants to insert maybe the recipient's name into each email.

The general term for this process is a "mail-merge". Which allows you to source a user list or database, and combine it with a message template, and send it as an email. The template makes substitution adjustments (such as changing "Dear {FIRST_NAME}," to "Dear John," or "Dear Judy,", or "Your new balance is ${ACCT_BALANCE}" to "Your new balance is $832.66" etc, so each recipient gets a customized message.

I don't know offhand of any good mail merge programs for the mac.
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#33275 - 03/04/15 07:34 AM Re: Anyway to have clones of my Mail drafts [Re: Virtual1]
artie505 Online


Registered: 08/04/09
Originally Posted By: V1
It sounds like he wants to insert maybe the recipient's name into each email.

That's precisely why I asked...because all he's given us to work with so far is "sounds likes".
_________________________
The new Great Equalizer is the SEND button.

In Memory Of Harv: Those who can make you believe absurdities can make you commit atrocities. ~Voltaire

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#33280 - 03/04/15 08:07 AM Re: Anyway to have clones of my Mail drafts [Re: artie505]
kevs Offline


Registered: 12/07/09
Thanks guys, everyone is off base. I have Max Bulk Mail for that.

I have not done to well doing email blast so this is what I'm doing:

I create one great letter, and then I tweak that letter for each person. I change it to taste, email, company, but also, little things too.

So I want one email in draft folder, clone that 10 times. And they would show up separately and work on them individually.

I've discovered how to do this, but it's laborious, and they stack on top of each other, hence I cannot prepare or work on them individually (because I cannot access them, they are buried), until the day I send them all.

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#33282 - 03/04/15 08:20 AM Re: Anyway to have clones of my Mail drafts [Re: kevs]
artie505 Online


Registered: 08/04/09
Why can't you do that by creating 10 new e-mails, using copy & paste to "clone" your original to them, then saving them, as you create them, to your drafts folder?

If they're all on your desktop, sure, they'll be buried, but if you access them from your drafts folder you can see them individually.

(I've got no recollection of having run across any software that does what you're looking for.)
_________________________
The new Great Equalizer is the SEND button.

In Memory Of Harv: Those who can make you believe absurdities can make you commit atrocities. ~Voltaire

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#33287 - 03/04/15 08:58 AM Re: Anyway to have clones of my Mail drafts [Re: Virtual1]
Ira L Online


Registered: 08/13/09
Loc: California
Originally Posted By: Virtual1

I don't know offhand of any good mail merge programs for the mac.


While "kevs" may not need it, for general future reference check out Serial Mailer. It allows for smart field inserts that can change with each duplicate e-mail, customized to a particular recipient.

And I second the suggestion of cut and paste and save 10 copies in the Drafts folder of Apple Mail. Each draft is visually and physically distinct from all the others.

One last comment: I have seen sent messages still saved in Drafts, even though they have been sent. It was not a consistent issue in the past and does not seem to have popped up with the latest version of OS 10.10.
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